office support specialists

[gimpor33]

OFFICE SPECIALIST FULL TIME ($10.56-14.03/hour)*
~CLEARLY SHOW ON YOUR APPLICATION THAT YOU HAVE ONE YEAR OF GENERAL OFFICE OR
SECRETARIAL EXPERIENCE, OR AN ASSOCIATE=S DEGREE OR CERTIFICATE IN OFFICE
OCCUPATIONS OR OFFICE TECHNOLOGY; OR A BACHELORS DEGREE AND SIX MONTHS OF
GENERAL OFFICE OR SECRETARIAL EXPERIENCE; OR AN EQUIVALENT COMBINATION OF
TRAINING AND EXPERIENCE. SEE ADMINISTRATIVE SUPPORT SECTION FOR MORE SUPPORT
POSITIONS.

IRC7181-00172LS!!!NEW!!! Center for Ethics in Health Care. Full Time.
Monday-Friday 8:30am-5:00pm. Requires excellent public relation skills (both
phone and reception); high interpersonal skills and must possess a high level
of maturity; knowledge of office procedures and etiquette; experience on a
multi-line phone system (administrative/patient related calls); demonstrated
excellent communication skills both verbally and in written format; ability to
manage time appropriately and meet short term deadlines; word processing,
filing, photocopying and collating skills; excellent computer skills including
use of Word, Excel, PowerPoint, and Access; (FileMaker pro a bonus);
compose/type correspondence; data entry; ability to work with minimal
supervision. Requires prior fundraising experience (in a non-profit
environment a bonus); requires extreme confidentiality with very sensitive and
confidential information, including patient communications. Assist the Donor
Relations Coordinator in fundraising activities including: assist in
assembly/distribution of packets of information at the request of the
Development Council; assist in physically hosting dinners, luncheons and
smaller events for private donors to the Center for Ethics in Health Care both
on and off site; assist in the coordination and mailing of quarterly
newsletters to private donors; assist in coordinating special events on and
off site; assist in the maintenance of donor database and mailing list; assist
in arranging packets of information for donors who will be visiting the Center
for Ethics in Health Care; and greeting donors both by answering the phones
and physically representing the Center of Ethics in Health Care as the
"receptionist". Office Specialist will also assist the Associate Project
Director, Communications Coordinator, Fiscal Manager and Director with
assigned administrative duties. As well as provides clerical and secretarial
support including opening and sorting mail, running on-campus errands, faxing
items, photocopying items, filing items; performing Internet searches, word
processing and transcription; collating documents, customer service, calendar
scheduling for the Director and composing/typing correspondence.APPLY ONLINE
AT www.OHSUJOBS.COM

IRC6599-19047LS Faculty Dental Practice. Full Time. Monday-Friday
8:00am-5:00pm. Dental Receptionist. Requires competency in Windows computer
environment and must have previous experience in DAISY Premier and
DAISY-Appoint dental software system. Typing speed of 45 wpm and some 10-key
skills are required. Dental terminology, organizational skills,
prioritization, and the ability to work with little or no supervision are
required. Must be able to work under stress/pressure while maintaining
composure. This position also requires dedication to customer service and
patient satisfaction. Duties include maintaining patient charts, update
demographics, prepare billing slips, and post charges of all dental procedures
using dental accounting software. Must know how to triage telephone calls,
schedule patient appointments, maintain clinic schedule. Managed care
experience needed to submit dental claims, respond to insurance requests for
documents. Monitors incoming/outgoing mail, distributes accordingly, and
performs daily/weekly/monthly backup of dental software system. APPLY ONLINE
AT www.OHSUJOBS.COM

IRC7184-43210LS!!!NEW!!! Dermatology. Full Time. Monday-Friday 8:00am-5:00pm.
Must have broad knowledge of fax and copy machines. Excellent phone and
customer service skills required. Understand the needs of Dematopathology
section, organization/prioritize. Good attendance is imperative; the
Dematopathology section is highly critical University component whose results
(diagnoses) may determine how patients are treated. Must be organized so that
others may find pathology reports, slides, and blocks. Minimum 1 year office
management/specialist experience. Computer experience (Windows 2000) is
required. A2K (OHSU system) helpful. One-year customer service experience
recommended. Assist Office Manager and Dermatology section with intricacies of
recording consultations (outside slide(s) in log book, assigns numeric number
to request slip/slide(s), enters diagnoses in log book, orders deeper/special
stains from outside laboratory.) Accession patients into the Tamtron (software
program for Dermatopathology/surgical pathology) system. Assists with phone
calls to and from physicians, patients, insurance company, etc., answers
inquiries regarding patient diagnoses, ICD-9 codes, assists Dermatology with
appropriate paperwork to be sent out to outside laboratory (Quest
Diagnostics); also answer any questions that the lab may have pertaining to
the specimens sent. Sends out slides/report to appropriate physicians. Files
reports and slides. Assists other staff members when they are out of the
office. APPLY ONLINE AT www.OHSUJOBS.COM

IRC7037-52261LS Ophthalmology. Full Time. Monday-Friday hours vary. Requires
experience with computer applications including Windows and Microsoft Office
preferred. Basic computer keyboarding skills. Ability to manage competing
priorities. Ability to meet deadlines and urgent patient and system needs.
Ability to work independently; willingness to serve as a positive and
professional role model. The purpose of this position is to support the
Community Services Coordinator. Additionally, this position is a resource for
general inquiries regarding the entire Casey Eye Institute, acting as a
receptionist/secretary for the Community Services Office. Answer and triage
phone calls for Casey Eye Institute's main lines and act as a back-up for
other departmental phones. Act as receptionist for Community Services.
Correspond with physicians, vendors and service/entertainment providers, book
entertainment for special events, write copy for departmental and community
wide publication. Coordinate schedules, and coordinate meetings as required.
Miscellaneous office duties such as photocopying, filing, faxing, scheduling
meetings and back-up support for Community Services staff. APPLY ONLINE AT
www.OHSUJOBS.COM

IRC7179-52258LS!!!NEW!!! Ophthalmology. Full Time. Monday-Friday 8:00am-5:00pm
hours may vary. Requires demonstrated evidence of strong written and verbal
communication skills, ability to do word processing at a minimum of 55 wpm.
Working knowledge of medical terminology in order to perform medical
transcription. Ophthalmology medical terminology preferred. Ability to manage
competing priorities. Ability to meet deadlines and urgent patient and system
needs. Work experience in an Ophthalmology medical office setting, including
high volume direct patient contact required. The purpose of this position is
to provide clerical, front office and telephone support to Dr. John Samples
and the Glaucoma Service of the Department of Ophthalmology. Responsibilities
include patient reception, phones, scheduling, typing and drafting
correspondence and transcription, filing and completing tasks involved in the
daily operations of the Glaucoma Service front office area. Provide back-up
for Dr. Samples' receptionist/front desk. Perform cash handling and billing
duties.www.OHSUJOBS.COM

IRC7180-53009LS!!!NEW!!! Otolaryngology. Full Time. Monday-Friday
8:00am-4:30pm. Must have excellent **** and written communication skills,
ability to follow clear instructions, pay attention to detail. Basic computer
skills required. Requests and files all pertinent correspondence for new
patient consultations from referring physician offices. Requests and records
films, scans and slides as requested by ENT faculty from outside facilities.
Prepares new patient charts, accurately filing all required documentation.
Checks in films and directs to appropriate physician. Checks in slides and
routes to pathology lab on a daily basis. Mails new patient packets and
welcome letters to all new patients on schedule. Accurately sorts and
distributes mail and faxes to appropriate areas the Head and Neck division.
Processes requests for general copies of literature as requested by
physicians.APPLY ONLINE AT www.OHSUJOBS.COM

IRC7161-94096MJ!!!NEW!!! Administration-RN/BS Programs. Full Time.
8:00am-4:30pm. INTERNAL CANDIDATES ONLY. Requires knowledge of word
processing, Microsoft Windows, Excel and GroupWise E-mail, Filemaker Pro,
Banner, Discovery or other similar database systems. Individual must be
personable, flexible, detail-oriented, organized, able to prioritize and work
independently. Must possess excellent interpersonal, verbal and written
skills. Possess the ability to be a team player. Needs excellent grammar,
spelling, punctuation and proofreading skills. Prefer proficiency in a foreign
language. Must have experience and the ability to interact with international
students. Possess prior experience working in a college or university
environment. Ability to interact professionally and cooperatively with the
program direct and coordinators, the School of Nursing faculty and staff, and
other OHSU University personnel (i.e. Registrar/Financial Aid). Provides
office support to program director, program coordinators, staff and faculty to
benefit the undergraduate students in completing their degrees. Coordinates
miscellaneous materials for RN or BS admission, progression and recruiting;
organizes and maintains filing systems for the program; assists with
admissions, orientation progression and graduation procedures. Provides
proofreading, compilation and disbursement of syllabi materials, mailings,
recruitment. Proficient in Microsoft Word and Excel for correspondence,
creating tables and reports, updating FileMaker student entries, grades,
admissions information. Coordinates with faculty and staff the diversified
syllabi and student course materials. Collects and disseminates course
evaluation forms. Communicates with students, sets up appointments, performs
surveys, etc.APPLY ONLINE AT www.OHSUJOBS.COM

IRC7057-97164LS Obstetrics/Gynecology * Women's Health Research Unit. Full
Time. Monday-Friday 8:00am-4:00pm. Regulatory Document Specialist. Must have
the ability to take initiative and problem-solve independently. Must possess
strong interpersonal relationship and communication skills. Must be
detail-oriented, capable of prioritizing and organizing, able to practice
independent judgment in prioritizing. Should be experienced/comfortable with
sensitive sexuality/contraception issues. Preference will be given to
applicants with knowledge of current ORIO policies regarding IRB Initial and
Continuing Review process. Strong WordPerfect, Word, Lotus 1-2-3, and Access
programs required. Ob/Gyn, Women's Healthcare experience and understanding of
research terminology preferred. Must have proven record of reliable
attendance, punctuality and proven successful performance at past and present
employers. This position will be primarily responsible for administration of
regulatory document completion, submission and tracking for IRB and industry
sponsor's clinical trial activity for the Department of Ob/Gyn. Under the
direction of the Women's Health Research Unit's grant manager, this position
will submit, update, coordinate, and monitor regulatory activities from
initial IRB review submissions through study termination and file archiving.
APPLY ONLINE AT www.OHSUJOBS.COM

OFFICE SPECIALIST PART TIME ($10.56-14.03/hour)*

IRC6835-53617LS Otolaryngology, Head and Neck Surgery. Part Time, .5 FTE.
Monday-Friday 4 hours per day, time schedule flexible. Requires completion of
CPT and ICD-9 training course offered by community or technical college.
Previous clerical experience of at least one year. Basic Excel skills:
preparation of spreadsheet using arithmetic formulas. Use of adding machine:
10 key skills. Review and approve office services encounter forms for 11
faculty and 3 fellows. Verify complete demographics, service data/provider,
insurance authorization and CPT and ICD-9 coding. Tally number of tickets and
charges by divisions and record in Excel. Prepare batch tickets. Prepare
monthly error report for department director. APPLY ONLINE AT www.OHSUJOBS.COM


IRC7178-66164LS!!!NEW!!! Financial and Medicaid Services. Part Time, .8 FTE.
Monday-Friday 9:00am-4:00pm. Office Reception. Requires ability to follow
directions, proofing and verifying data, advance English usage, computer
skill, organized, ability to work with high volume of time-limited work,
ability to multi-task. One year of general clerical experience, including
typing and word processing. Performs reception duties for Financial and
Medicaid Services (F&MS) office. Sorts and routes walk-ins to appropriate
staff or areas. Answers telephone and routes calls to appropriate source.
Performs general office support to include: scanning of OHP applications and
other documents, filing, faxing, ordering of forms and supplies, mail sorting
and distribution, word processing, data entry, and other miscellaneous work as
assigned. Maintains office equipment and contacts service personnel, when
necessary. Monitors various tasks such as outreach reports to Omap and
hospital holds. Acts as telephone counselor for F&MS department APPLY ONLINE
AT www.OHSUJOBS.COM

[liamjames]

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[vivatleven]

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