POST CODE: D722
ANNOUNCEMENT NUMBER: LE040271
CLASSIFICATION NUMBER: C0102
OPEN: MARCH 18,2004
CLOSE: APRIL 1, 2004
LOCATION: TIGARD
OFFICE ASSISTANT 2
(Microfilm Technician)
$1,456 - $1,949 MONTHLY
GENERAL INFORMATION
The Oregon Public Employees Retirement System (PERS) is seeking experienced Office Assistant 2?s in the Image & Information Management Section. These are full-time, permanent and full-time, limited duration positions (expected to last approximately 15 months) located in Tigard. Positions may be either day or swing shift.
These positions are represented by the Oregon Public Employees Union (OPEU).
PERS covers 300,000 members and administers retirement, disability, death, health insurance and deferred compensation (457 plan) benefit programs for Oregon public employees, including all state agencies and public school district employees as well as most local government employees in Oregon. PERS mission is to provide the highest quality services so that each member has the opportunity for a successful retirement. Information about PERS may be obtained by visiting the web site: www.pers.state.or.us.
This recruitment will be used to establish a list of qualified people which may be used to fill both permanent and limited duration vacancies as they occur in various sections of the Agency. Positions may be either day or swing shift.
If selected for a position, you must provide documentation of your eligibility to work in the United States.
Applicants will be subject to a Computerized Criminal History for a thorough background investigation. Adverse background data may be grounds for immediate disqualification.
The pay on all announcements may change without notice.
BENEFITS
Employment with PERS will afford you a variety of generous benefits.
An attractive, cafeteria-style benefits package which includes:
. Liberal employer contributions toward a variety of medical and dental plans covering employees and dependents;
. Employer paid $5,000 Basic Life insurance; additional coverage available;
. Long-and short-term disability plans;
. Accidental death and dismemberment plan; and
. Long Term Care insurance plan.
Retirement benefits:
. Participation in the Oregon Public Service Retirement Plan (OPSRP) or the Public Employees Retirement System (PERS) with employer contributions; and
. Option to participate in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.
Paid leaves:
. Vacation, Personal, Sick, and Holidays.
TO QUALIFY
Your PD100 application form and resume (optional) will be reviewed to verify that you meet the qualifications stated in this section (be specific in describing your experience). To receive credit, your application form must clearly show that you have:
MINIMUM QUALIFICATIONS
? Completion of courses or training in office technology; OR
? One year of general clerical experience; OR
? An equivalent combination of training and experience.
To receive credit for required courses, you must submit a photocopy of transcripts.
If you qualify, please see ?THIS IS THE TEST? section of the announcement.
DUTIES AND RESPONSIBILITIES
PURPOSE:
Capture and retrieve documents from microfilm.
MAIN DUTIES:
. Process agency documents by sorting, preparing, and coding documents for microfilming.
. Perform date entry of document information into computer-aided retrieval system.
. Sends film to offsite vendor for processing.
. Track hard copy documents through processing cycle.
. Process microfilm requests from staff throughout the agency.
WORKING CONDITIONS
Smoke free, air-conditioned office environment. Extensive computer use in a production environment requiring repetitive upper-body movement. Requires twisting, reaching, bending, sitting, and keying 6 to 7 hours per day. Longs periods of standing and reaching, walking short distances and sitting down again repeatedly throughout the day. Requires lifting up to 30 pounds. Occasional overtime required. Essential job duties must be performed with or without reasonable accommodations.
THIS IS THE TEST
ATTACH YOUR ANSWER(S) TO THE FOLLOWING QUESTION(S):
Use a separate sheet of paper. Write down any work experience (paid or unpaid) and training that you have which is related to each question. Limit your answer to each question to no more than one (1) page. Number your answers to agree with the questions. Your application will not be accepted if it is incomplete.
Qualified applicants who meet the minimum qualifications and whose background most closely match the needs of the position will be invited to interview.
TEST QUESTIONS:
1. Please describe your training and/or experience in preparing documents for imaging. Include the average number of pages you prepared hourly.
2. Please describe your training and/or experience in imaging and/or data entry. Include the average number of documents imaged and/or entries made daily.
3. Please describe your training and/or experience locating documents from microfilm and/or an electronic system (database, etc.). What method did you use (name, date, location code, etc.)?
HOW TO APPLY
MAIL or DELIVER completed application materials: signed and dated application form PD100, resume (optional), and any answers to test questions to:
PERS Human Resources
11410 SW 68th Parkway
PO Box 23700
Tigard, Oregon 97281-3700
If necessary, you may fax (503- 598-0262) PERS cannot be responsible for material that is illegible or missing as a result of transmitting by FAX or which may be lost through the mail.
Applications must be received by 5 pm on the close date and must be complete and legible. PERS Human Resources is unable to verify receipt of applications due to the high volume of applications received.
Copies of the application forms and job announcements can be obtained from:
1) The state jobs website: www.oregonjobs.org;
2) Local Oregon Employment Department field offices;
3) Most state agency personnel offices;
4) Kiosk sites which are strategically located in public places (malls, libraries, grocery stores, etc.) throughout the state (local Employment Department Offices can advise Kiosk locations.); or
5) PERS Human Resources, 503-603-7794.
NOTE: If you have a disability and need an alternative format in order to complete the application (Form PD100), you may call PERS Human Resources at 503-603-7794, or TTY 503-603 7766 for the hearing impaired between 8 a.m. and 5 p.m. to request the alternative format needed.
SUBMIT only the required materials. Reference letters or work examples should be kept for interviews.
Keep a copy of your application for job interviews; copies will not be provided.
AFTER your application materials have been reviewed, you will be sent a notice by mail advising: a) if your application was accepted, or b) if your application was not accepted. If you have questions about the results, you may request a review. Review requests must be submitted in writing and must be received within 10 days from the date listed in box 1 on the Application and Examination Notice. Additional information cannot be submitted with your review request. However, if your application was not accepted and if the recruitment is still open, you may submit a new application as long as it is received in our office by the close date.
Accommodations for interviews will be provided to individuals with disabilities upon request.
PERS is an Equal Opportunity Employer.
